From the files of the ARRL Automated Mail Server, (info@arrl.org):
file: rulereg.txt    updated: 09-29-94


RULES AND REGULATIONS CONCERNING AMERICAN RADIO RELAY LEAGUE ELECTIONS

Campaign Statements

Each candidate for Director, Vice Director or Section Manager may submit a
300-word statement for inclusion with the ballot.  The submission of this
statement shall be filed as elsewhere required, and must be truthful, and not
misleading, which matters will be conclusively determined by the Election
Committee.  With this statement, the candidate may submit his or her black
and white photograph not larger than 3 inches high and 2 inches wide to
likewise be included with the ballot.  The standard of truth applies to all
mailings by a candidate. 

Mass communications at League expense

In any League election, during the campaign period (the period from the
deadline for receipt of nominating petitions for Director and Vice Director
until the day ballots are due) any mass communication at League expense in
whole or in part, dealing with any candidate in any way or issued by a
candidate, League or section official in the Division of the candidate, shall
be approved by the Executive Committee prior to the issuance of such
communications.  The Executive Committee shall deny approval of any
communication which in its opinion, reasonably might affect the outcome of
such election. 

"Campaign" labels are furnished upon request, to any election candidate whose
eligibility has been properly certified for the purpose of campaigning for
office in the League.  All requests shall be made in writing on a form to be
provided by the Hq. (No telephone requests will be honored.)  The form will
require that the purpose for requesting the list be stated and will require a
signed statement that the list is being used only for the purpose requested. 
Lists are furnished at the cost of production.  Two copies of material mailed
using address labels provided by Hq. shall be sent to Hq., and a copy shall
be sent to each director concerned, via first class mail, at the time of the
first mailing. 

Please refer to "Terms and Conditions Governing Availability of Mailing Lists
from HQ" for detailed and precise instructions concerning the use of
membership lists. 

Ethics

It may not be appropriate for candidates to conduct on-the-air campaigning
for elected office in the League.  The ARRL does not, therefore, sanction
such on-the-air activity.  Because incumbent directors are in a policy-making
role in a corporation, it is better if their campaign activities are
conducted in some fashion other than via Amateur Radio. 

Articles by or about an incumbent director, or a candidate, (or photos of
same) will not be published in an issue of QST that will appear during the
period of the election process. 


TIME TABLE FOR ARRL DIRECTOR AND VICE DIRECTOR ELECTIONS

Noon -- 2nd Friday of August -- Deadline to request official nominating
petition forms 

Noon -- 3rd Friday of August -- Deadline for receipt of completed  nominating
petition forms by Secretary 

Monday after 3rd Friday of August -- The Secretary notifies each candidate of
the names and callsigns of other candidates 

4th Friday of August -- Deadline for Election Committee to determine
eligibility and notify candidates 

7 days after the 4th Friday in August -- Deadline for receipt by Secretary of
300-word statement and photo, if candidate desires they accompany ballot 

Also, deadline for protests of qualification decisions

September 10 -- Membership cutoff date (By-Law 19).  Begin printing ballots 

September 23 - October 1 -- Ballot mailing period (By-Law 19)

Noon -- October 1 -- Deadline for petitioners or their representatives to
request to watch ballot counting (By-Law 20) 

Noon -- 3rd Friday of November -- Deadline for return of ballots (By-Law 20).
Ballots will be counted that day.  Candidates will be notified of results
electronically 

5 days after the 3rd Friday of November -- Any protests must be received by
the Secretary in writing and forwarded to the Election and Executive Committee 

   RULES AND REGULATIONS CONCERNING AMERICAN RADIO RELAY LEAGUE CONVENTIONS
   
     1.  American Radio Relay League conventions and hamfests are meetings of
         persons interested in Amateur Radio which are authorized and
         conducted in accordance with the rules to follow.  ARRL conventions
         may be sanctioned at the section, state and division levels, and in
         some cases as operating-specialty conventions; there will not be
         more than one convention at each level in a given area per year. 

     2.  Neither the name of the American Radio Relay League, nor the
         initials thereof, nor its emblem, shall be used in connection with
         any meeting or convention, or in the advertising thereof, unless it
         has been approved in the manner set forth below. 

     3.  Parties desiring to conduct an ARRL convention shall obtain the
         approval of the director of the division in which the convention is
         to be held, by an application setting forth the place and date of
         the proposed convention, the area to be served, the particular
         purpose to be served thereby, the clubs, associations or groups who
         propose to sponsor it, and the names and addresses of the officers
         chosen to conduct it.  When the director is satisfied that the
         approval of such convention will be in the best interests of the
         League, he shall submit the application to the Executive Committee
         for its formal approval.  Upon such final approval the Headquarters
         shall notify the chairman or secretary of the convention group.  The
         management, program and financial plans of every such convention
         shall be subject to the approval of the director of the division in
         which the convention is to be held.  Every such convention will make
         provision for an ARRL forum or meeting and for an ARRL display booth
         or table and shall make every effort to use the ARRL diamond
         prominently displayed on the front of all advertising and program
         materials.  On its part, the League will make every effort to
         provide a speaker from among the headquarters staff or from among
         the officers of the League at no cost to the convention treasury; to
         provide editorial support in QST for the event; to accept paid
         advertising at rates lower than for commercial purposes, and to
         contribute publications to be used as awards or prizes. 

     4.  Parties desiring to conduct an ARRL hamfest shall obtain approval of
         the director of the division in which the hamfest is to be held, by
         an application setting forth the place and date of the proposed
         hamfest; the area to be served; the clubs, associations or groups
         who propose to sponsor it, and the names and addresses of the
         officers chosen to conduct it.  The director will notify the
         headquarters that the hamfest has been approved.  ARRL hamfests will
         make space available for an ARRL display, and those ARRL hamfests
         which include formal speaking programs will provide time for an ARRL
         meeting if so requested by the director or other elected League
         official.  There is no limit to the number of ARRL hamfests which
         may be held, but care should be taken to avoid conflict with other
         hamfests serving the same general area.  Headquarters will provide
         editorial support in QST for the event, will provide for advertising
         in QST at rates below commercial rates, and will on request provide
         publications to be used as awards or prizes. 

         5.  Notwithstanding the foregoing provisions, the Board of Directors may
         authorize or direct upon such terms as it may prescribe, the
         holding, as a National Convention, of a meeting of persons
         interested in Amateur Radio from throughout the operating territory
         of the League.  The President will assign a member of the Board to
         work with the staff to evaluate National Convention applications and
         negotiate ARRL participation.  The management, program and financial
         plans of every such convention, shall be subject to the approval of
         the Executive Committee. 

     6.  The Executive Vice President, with the approval of the Executive
         Committee, is also authorized to provide (upon the request of the
         directors affected), for the holding of a State Convention designed
         for amateurs residing in any state which lies partly in each of two
         divisions. 

             RULES AND REGULATIONS CONCERNING ADVISORY COMMITTEES

     The following rules and regulations provide for the establishment of
     national advisory committees, composed of qualified amateurs, to
     undertake studies, review proposals and to communicate advice,
     recommendations and expertise in various specialty areas of concern to
     the League from the League's membership to its management.  Each ARRL
     Division is represented on each advisory committee.  The division
     representatives to the national advisory committee also serve as special
     advisors to the Division Director.  The Canadian Radio Relay League
     (CRRL) may also appoint a representative to each advisory committee.  

     1.  Authority for establishing, terminating, or modifying terms of
         reference of any Advisory Committee rests with the Board of
         Directors. 

     2.  Any proposal to the Board for the establishment of an Advisory
         Committee shall outline the purpose of the Committee and the
         proposed scope of its activities, and shall explain why its
         objectives cannot be satisfied through existing mechanisms in the
         ARRL structure. 

     3.  The membership of any Advisory Committee shall consist of one Full
         Member of the League from each division plus the representative to
         that Advisory Committee from the CRRL.  Each committee member is
         appointed by the respective Division Director for a term concurrent
         with that of the Director.  It is recommended that Advisory
         Committee members shall serve a maximum of four (4) years so as to
         provide a diversity of views within the division.  League members
         interested in serving on advisory committees should make themselves
         known to their Director.  The Advisory Committee members serve at
         the pleasure of the Director and shall be responsible to him for the
         proper performance of their duties.  Directors should consider the
         following in selecting appointees to an Advisory Committee: 

     a.  Willingness to serve;
     b.  The ability and willingness to communicate in writing;
     c.  Possession of knowledge and expertise in the committee's field of
         endeavor. 

     4.  Each year, the President shall designate one member of each advisory
         committee as chairman for that calendar year.  Chairmen will serve
         in that post for no more than two one-year terms consecutively. 
         Each chairman shall designate a vice-chairman to assist him and to
         assure continuity in the Committee's operation. 

     5.  One Director, Officer, or Vice Director of the League shall be
         designated by the President as a non-voting member of each Advisory
         Committee, to act as liaison between the committee and the Board. 
         One member of the Headquarters staff shall be designated by the
         Executive Vice President to act as Headquarters Staff Liaison and
         shall act as a resource person for the Committee.  A member of the
         Headquarters staff shall be designated by the Executive Vice
         President to act as Headquarters Administrative Liaison and to
         provide staff assistance as required to all advisory committees. 

     6.  Advisory Committee studies may be initiated in the following ways:
         a.  By request of the Board of Directors;
         b.  Between meetings of the Board, by request of the Executive
             Committee or the President; 
         c.  At the Committee's own initiative; 
         d.  In matters relating to Headquarters administration, at the
             request of the Executive Vice President.  The Directors shall be
             advised of any assignments made in this way.  

     Committee recommendations shall be made in a timely manner to the Board
     or to the staff, as appropriate, and shall be advisory in nature. 
     Unless otherwise specified, and insofar as possible, reports and
     recommendations shall be submitted for consideration at least thirty
     (30) days prior to the next regular meeting of the Board.  

     7.  Members wishing to express their opinion on a matter being studied
         by, or within the terms of reference of, an Advisory Committee are
         encouraged to communicate with their division representative.  To
         this end, the names and addresses of Advisory Committee members and
         the Board Liaison and the names of the Headquarters Staff Liaisons
         shall appear in QST at least annually.  Space in QST and other
         League publications shall be available to the committees, as
         appropriate. 

     8.  Members of Advisory Committees serve on their respective division
         cabinets.  Additionally, Advisory Committee members are entitled to
         the privileges accorded Assistant Directors. 

     9.  Incidental expenses are reimbursable according to guidelines adopted
         by the Board.  Travel expenses normally are not reimbursable except
         those expenses incurred for in-person Working Group meetings as
         provided in the Advisory Committee Standard Operating Procedures. 
         Any travel or administrative expenses for the Canadian Radio Relay
         League (CRRL) representative to any Advisory Committee shall be paid
         by CRRL. 


             RULES AND REGULATIONS OF THE ARRL FIELD ORGANIZATION

     1.  The League maintains a Field Organization for the following purposes
         and objectives:  emergency communications, message traffic,
         volunteer monitoring, RFI problem-solving, support of affiliated
         clubs, state government liaison, encouragement of technical
         activities and dissemination of on-the-air bulletins. 

     2.  For the activities of the ARRL Field Organization, the territory of
         the League is defined as consisting of territorial Divisions
         described in By-Law 30.  The ARRL Divisions are further subdivided
         into ARRL Sections for the administrative purposes of the Field
         Organization. 

     3.  In each Section there will be an elected Section Manager (SM) who
         will have authority over the Field Organization in his or her
         section, and, in cooperation with his Director, will foster and
         encourage ARRL activities and programs within that section. 

     4.  Any candidate for the office of Section Manager must be a resident
         of the section, a licensed amateur of Technician Class or higher,
         and a Full member of the League for a continuous term of at least
         two years immediately preceding receipt of a petition for nomination
         and throughout the subsequent term of office. 

     5.  Each Section Manager shall be elected for a two-year term of office
         in accordance with the following procedure: 

     a) On any date not later than 4:00 P.M. Eastern Time of the Friday prior
        to or corresponding to the tenth day of March, June, September and
        December of each year, nominating petitions signed by five or more
        Full members of specified sections and naming a Full member of each
        such section as candidate for Section Manger may be filed with the
        Field Services Manager.  The Field Services Manager shall solicit
        such petitions of election on or before June 30, September 30,
        December 31 or March 31 respectively.  The solicitation shall show
        the name, call and term ending date of the incumbent in each section
        solicited, and give full instructions for filing. 

     b) If there is only one eligible nominee on the appropriate listed
        closing date for receipt of petitions, the Field Services Manager
        shall declare him elected without balloting.  If there is more than
        one eligible nominee, then on or before April 1, July 1, October 1 or
        January 2, respectively, the Field Services Manager shall send by
        mail a ballot to each person who on the date coinciding with the
        respective closing date from paragraph 5a above of that year was a
        Full Member of the League in the section in which the election is
        being held.  If that mailing date falls on a Saturday or a Sunday,
        then ballots shall be sent out no later than the following Monday. 
        The ballot shall be accompanied by information on the Amateur Radio
        background of each candidate. 

     c) Ballots to be counted shall reach the Field Services Manager not
        later than 4:00 P.M. Eastern Time of the Friday prior to or
        corresponding to the 20th of May, August, November or February,
        respectively, and shall be counted the following Tuesday, under the
        supervision of the Field Services Manager.  The candidate receiving
        the greatest number of votes in each case shall be declared elected. 
        The candidates shall be notified by mail and the results of election
        for Section Manager terms beginning July 1, October 1, January 1 or
        April 1, respectively, shall appear in the first available issue of
        QST. 

     d) If there is no eligible nominee, the procedure in 5a, b and c will be
        repeated in six months and the term of office of any Section Manager
        elected under this resolicitation procedure will be shortened to 18
        months.  If there again is no eligible nominee, the person holding
        office shall continue in office until the next regular election
        established by these rules for said section. 

         e) Should a dispute arise concerning the qualifications, campaign,
        balloting or ballot-counting pertaining to a Section Manager
        election, a summary of the dispute, together with all correspondence
        specifically relating thereto, shall be promptly forwarded to the
        Election Committee which shall render a decision thereon.  Appeals to
        the Board from a decision of the Election Committee shall be
        processed as provided in disputes pertaining to elections of
        Directors and Vice Directors. 

     f) Vacancies in the office of Section Manager occurring between
        elections shall be filled by appointment by the Field Services
        Manager in consultation with the Director and upon recommendation of
        the outgoing SM. 

     g) The Section Manager shall, within his section, be subject to the
        provisions of By-Law 24 and Article 7 of the Articles of Association
        and By-Laws regarding recall petitions, except that the cutoff date
        shall be not less than six months prior to the expiration of the
        Section Manager's term of office, and the territory embraced shall be
        the Section represented, rather than the Division. 

     6.  The office of any Section Manager may be declared vacant by the
         Executive Committee whenever it appears to be in the best interests
         of the membership to do so.  On such declaration, the Field Services
         Manager will appoint a new Section Manager as provided in Rule 5e. 
         Grounds for declaring the office vacant shall include, but are not
         limited to, move of permanent residence outside the Section from
         which elected, expiration of ARRL membership, and expiration or
         cancellation of Amateur license. 

     7.  The Section Manager is the senior elected ARRL official in his
         section.  In discharging his responsibilities, he: 

     a) Recruits and appoints eight section-level assistants to serve under
        his general supervision and to administer the following ARRL programs
        in the section: emergency communications, message traffic, official
        observers, affiliated clubs, public information, state government
        liaison, technical activities and on-the-air bulletins. 

     b) Supervises the activities of these assistants to ensure continuing
        progress in accordance with overall ARRL policies and objectives. 

     c) Appoints qualified ARRL members in the section to volunteer positions
        of responsibility in support of section programs, or authorizes the
        respective section-level assistants to make such appointments.  

     d) Maintains liaison with the Division Director and makes periodic
        reports to him regarding the status of Section activities; receives
        from him information and guidance pertaining to matters of mutual
        concern and interest; serves on the Division Cabinet and renders
        advice as requested by the Division Director; keeps informed on
        matters of policy which affect section-level programs.  

     e) Conducts correspondence or other communications, including personal
        visits to clubs, hamfests and conventions, with ARRL members and
        affiliated clubs in the section; either responds to their questions
        or concerns or refers them to the appropriate person or office in the
        League organization; maintains liaison with, and provides support to,
        representative repeater-frequency coordinating bodies having
        jurisdiction in the section.  

     f) Writes, or supervises preparation of, a monthly "Section News" column
        in QST to encourage member participation in the ARRL programs in the
        section.  

     8.  Forming a major part of the ARRL Field Organization are the Amateur
         Radio Emergency Service (ARES) and the National Traffic System (NTS)
         for emergency and traffic operations.  Details concerning ARES and
         NTS (as well as the Radio Amateur Civil Emergency Service -- RACES
         -- which is administered by the U.S. Government's Federal Emergency
         Management Agency) are contained in the ARRL Public Service
         Communications Manual.  

     9.  Field Organization leadership appointments from the Section Manager
         shall be available to qualified ARRL Full members in each section. 
         These appointments are as follows:  Assistant Section Manager
         (optional at the discretion of the Section Manager), Section
         Emergency Coordinator, Section Traffic Manager, Official Observer
         Coordinator, State Government Liaison, Technical Coordinator,
         Affiliated Club Coordinator, Public Information Coordinator,
         Bulletin Manager, District Emergency Coordinator, Emergency
         Coordinator and Net Manager.  These appointees shall assist the
         Section Manger in specialized functions.  Other leadership
         appointments may be established by the Executive Vice President with
         the approval of the Executive Committee.  Complete details of the
         qualifications for these appointments shall be provided to
         appointees and be published in appropriate ARRL publications.  

     10.  Field Organization station and individual appointments from the
          Section Manager shall be available to qualified ARRL Full Members
          in each section.  These appointments are as follows: Official Relay
          Station, Official Bulletin Station, Official Emergency Station,
          Official Observer, Technical Specialist, Public Information
          Officer, and Local Government Liaison.  Complete details of the
          qualifications for these appointments shall be contained in
          appropriate ARRL publications.  

     11.  These rules and regulations shall have the force and effect of the
          By-Laws of the League. 

            RULES AND REGULATIONS CONCERNING AFFILIATED SOCIETIES

     1.  It shall be the policy of the League to affiliate with itself
         organized, non-commercial Amateur Radio groups or societies of
         kindred aims and purposes with a view to forming a homogeneous
         organization for unity of action in matters affecting amateur
         welfare.  This policy shall embrace four categories of affiliation
         as follows: 

     Category 1 -- Local Amateur Radio clubs.

     Category 2 -- Regional or National organized Amateur Radio groups.

     Category 3 -- Local school or youth group Amateur Radio clubs, or
                   Amateur Radio clubs in homes for the elderly or disabled. 

     Category 4 -- Groups of Amateur Radio clubs joined together in common
                   purpose. 

     2.  Any such society which suitably expresses its sympathy with and
         allegiance to the aims and policies of the League in accordance with
         these Rules and Regulations is eligible for affiliation. 
         Applications for affiliation shall be submitted to the Executive
         Vice President and referred to the respective Division Director who,
         in discretionary consultation with the respective Affiliated Club
         Coordinator and Section Manager, shall determine that the society is
         worthy and well qualified.  The applicant thereupon shall be
         referred to the Executive Committee for its approval.  A suitable
         certificate shall be issued to the society in recognition of its
         affiliation.  

     3.  The affiliation of any society may be terminated and its charter
         recalled by the Executive Committee at any time for any cause deemed
         prejudicial to the best interests of the League.  

     4.  In a Category 1 or 2 society, at least 51% of the voting membership
         must be full or associate members of the League, and at least 51% of
         the voting members must be licensed amateurs to be eligible for and
         to maintain affiliation status.  In a Category 3 society,
         affiliation status may be granted if the sponsor, faculty advisor,
         president or trustee of the society is a licensed amateur and a
         League member, and where the society's name clearly shows that it
         falls within this grouping.  In a Category 4 society, at least 51%
         of the member clubs must be actively affiliated with the ARRL for
         affiliation status to be granted.  Category 4 affiliated club groups
         are not eligible to participate in club competitions, but individual
         clubs are encouraged to submit entries.  

     5.  The Executive Vice President shall be responsible for the general
         supervision of the affiliated societies and their welfare, and for
         the relations existing with them; he shall keep the records and
         conduct the correspondence with them.  

     6.  These Rules and Regulations shall have the force and effect of 
         By-Laws of the League.  They may be amended as necessary from time
         to time by the Executive Committee.  Amendments or revisions shall
         become effective as of the date of their publication in QST.  

     7.  In addition to meeting the normal requirements for affiliation, as
         outlined in the Rules and Regulations Concerning Affiliated
         Societies, an amateur radio club outside the League operating
         territory must submit a statement from the IARU member society of
         the country in which it is located approving ARRL affiliation of the
         club.  Upon receipt of this letter and the usual forms, the club's
         application will be submitted to the Executive Committee for
         approval.  

TERMS AND CONDITIONS GOVERNING THE AVAILABILITY OF MAILING  LISTS FROM HEADQUARTERS

Category 1 labels -- Lists furnished without charge to further the
organizational purposes of the League. 

"Admin" labels are furnished to incumbent division directors and section
managers for use in routine and administrative mailings to members in their
respective geographical territories. 

"Convention" and "Hamfest" labels are furnished, upon request, to sponsors of
ARRL sponsored and approved events for use in making mailings promoting the
event.  They may not be used for any other purpose, specifically for campaign
mailings during an ARRL election. 

Category 2 labels -- Lists furnished at cost of production.

"Campaign" labels are furnished, upon request, to any election candidate
whose eligibility has been properly certified for the purpose of campaigning
for office in the League. 

"Non-commercial" labels are furnished to any Full member of the League for
any non-commercial purpose which is designed to further Amateur Radio and the
purposes of the League.  Such lists may be furnished up to a division in size. 

Category 3 labels -- Lists furnished at commercial mailing list rates. 

"Commercial" labels are furnished for any legitimate business purpose.  Such
lists are made available under a cost schedule prepared from time to time by
the Executive Vice President of the League. 

Any member of the League may, upon request, have his name deleted from any
Category 3 commercial lists which are furnished by League Headquarters.  Such
a request may be made upon renewal by an annual member or any time by a Life
Member of the League. 

     All requests shall be made in writing on a form to be provided by the
Headquarters. (No telephone requests will be honored.)  The form will require
that the purpose for requesting the list be stated and will require a signed
statement that the list is being used only for the purpose requested.  

     Two copies of material mailed using address labels provided by
Headquarters shall be sent to Headquarters, and one copy shall be sent to
each director concerned, via first class mail, at the time of the first
mailing.  

*eof

